Records Management 101

You receive an email directing you to review and comment on a draft standard operating procedure that is stored electronically on a shared drive. You are instructed to reply to the sender when you have completed the task. Is the email you received a federal record that you need to save?

As requested, you access the shared drive and enter comments into the draft Standard Operating Procedure (SOP). You provide critical comments, and instruct the staff to adjudicate your comments. Are the comments in the SOP considered a record?

You just received an email from a co-worker letting you know that some of your friends are going to get together after work and go out to dinner. What should you do with this email?

Contractors performing work for the agency can manage their files according to the company they work for, which may be different than what the agency specified. They are not required to follow agency record schedules, since they are not agency employees.

Social media sites used by the agency may contain federal records.

Your copies of your performance appraisal should be managed as:

Where would you find the information on how long to retain 'background materials for final reports' in your office?

Copies of administrative notices that were not the basis for official actions should be managed as:

Routine draft documents, without substantive comments or annotations, and which are replaced by final versions, should be managed as:

Materials used to document decision-making should be managed as:

Which of the following does NOT describe your responsibilities for managing Federal records?