Professional DevelopmentAnswer Key

Authorized Uses Of The Government Purchase Card

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QUESTION 1

What is defined as any felonious act of corruption or attempt to cheat the Government or corrupt the Government's agents by charge card program officials?

ANSWER

Internal Fraud

QUESTION 2

If transactions not made by the Cardholder appear on the Statement of Account, the Cardholder should dispute them with the card-issuing bank within how many days of the transaction date?

ANSWER

90

QUESTION 3

Which of the following is an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the government?

ANSWER

Unauthorized commitment

QUESTION 4

10 United States Code 2784 requires specific corrective actions for Governmentwide Commercial Purchase Card Program violations

ANSWER

False

QUESTION 5

What is the artificial intelligence Data Mining platform that automatically analyzes the DoD's Governmentwide Commercial Purchase Card data to identify high-risk transactions

ANSWER

Insight on Demand (IOD)

QUESTION 6

Authorized uses of the Governmentwide Commercial Purchase Card include (select three)

ANSWER

a. Ordering Officer purchases and payments b. Existing Government contracts c. Commercial training requirements using the SF-182

QUESTION 7

Which of the following terms is defined as "the international use of the Government-issued charge card in violation of applicable regulations"?

ANSWER

Abuse

QUESTION 8

How many Cardholder accounts may be rolled up under a Managing Account?

ANSWER

Seven

QUESTION 9

You receive a request to purchase construction services. After obtaining all necessary approvals, you call the construction company, which advises you that the cost for its services will total $2,400. You agree to make the purchase, and the construction company accepts your Governmentwide Commercial Purchase Card as the method of purchase. What did you do wrong?

ANSWER

You made a purchase for construction with the Governmentwide Commercial Purchase Card that exceeded $2,000

QUESTION 10

Because they are a potential indicator of misuse, abuse, or fraud, delinquent accounts are subject to what?

ANSWER

Increased scrutiny

QUESTION 11

What must the Cardholder do to become qualified to make Governmentwide Commercial Purchase Card purchases up to $25,000 outside of the United States and its jurisdictions?

ANSWER

The Cardholder must receive customized training

QUESTION 12

Which of the following is a Cardholder responsibility in the Governmentwide Commercial Purchase Card Program?

ANSWER

Reconcile the monthly Statement of Account

QUESTION 13

Which of the following is an appropriate circumstance for using a convenience check?

ANSWER

A merchant does not accept payment by credit card

QUESTION 14

How long does Foreign Military Sales documentation have to be retained following case closure?

ANSWER

10 years

QUESTION 15

In order to use the Governmentwide Commercial Purchase Card for simplified acquisitions up to $25,000 outside the United States and its jurisdictions, the Cardholder, merchant, and supply delivery/service execution must all be outside the United States and its jurisdictions.

ANSWER

True

QUESTION 16

Cardholders may be granted authority to use their Governmentwide Commercial Purchase Card accounts to make payments against contracts.

ANSWER

True

QUESTION 17

If required office paper is available from a mandatory source of supply (such as the Committee for Purchase from People Who Are Blind or Severely Disabled), the Cardholder must purchase the paper from the mandatory source, even if similar paper is available at a lower price from a non-mandatory source.

ANSWER

True

QUESTION 18

Every Governmentwide Commercial Purchase Card Cardholder should be issued both a card and convenience checks.

ANSWER

False

QUESTION 19

Cardholders who hold an Ordering Officer delegation must follow Component procedures for order placement. These procedures will address requirements related to which three of the following?

ANSWER

A. Small business B. competition C. public notification

QUESTION 20

Which three of the following constitute Cardholder fraud?

ANSWER

a. A Cardholder's unauthorized purchase of power tools for personal use b. Paying for repairs of privately owned equipment c. Purchasing items or extra quantity of items for resale or to give away to relatives

QUESTION 21

In step 10 of the Governmentwide Commercial Purchase Card Program, what are three pieces of information that should be included in the Cardholder Purchase Log?

ANSWER

a. Name of the requestor b. Date on which the item/service was ordered c. Total dollar value of the transaction

QUESTION 22

Whose responsibility is it to comply with Government agency Standards of Conduct? (Select the three that apply.)

ANSWER

a. Supervisor b. Agency/Organization Program Coordinator Approving/Billing Officer

QUESTION 23

Frustrated freight may never reach the intended recipient

ANSWER

True

QUESTION 24

Failure to certify a Managing Account Billing Statement is a timely manner results in what three things?

ANSWER

a. Interest penalties b. Automatic suspension of accounts c. Disruption to Government purchases

QUESTION 25

Which three of the following describe the Governmentwide Commercial Purchase Card?

ANSWER

a. Similar in nature to a commercial credit card b. Reduced invoicing costs c. Used to make mission-essential purchases

QUESTION 26

You use your Governmentwide Commercial Purchase Card to purchase a case of envelopes from a merchant. When you get back to the office, you realize that the envelope size will not meet the requirement, so you return the item to the merchant. Which of the following are you authorized to accept?

ANSWER

Credit to your Cardholder account

QUESTION 27

According to 10 United States Code 2784, which two of the following could result from a Governmentwide Commercial Purchase Card Program violation.

ANSWER

a. Adverse personnel actions b. Recovery of cost from Governmentwide Commercial Purchase Card officials

QUESTION 28

Cardholders who have been formally granted the appropriate authority in their Letter of Delegation may use the Governmentwide Commercial Purchase Card to make Simplified acquisitions up to $25,000 outside the United States and its jurisdictions

ANSWER

True

QUESTION 29

The Governmentwide Commercial Purchase Card ___ used as the method of payment for commercial training requests using the SF-182, valued at or below $25,000, in lieu of an employee reimbursement by miscellaneous payment.

ANSWER

Must be

QUESTION 30

What are three advantages of using the Governmentwide Commercial Purchase Card?

ANSWER

A. Enables the Government to earn refunds B. Gives DoD access to information about what its Components buy C. Reduces DoD invoicing costs

QUESTION 31

A best practice calls for the Cardholders to reconcile transactions is the Statement of Account within how many days of the billing cycle end date?

ANSWER

3

QUESTION 32

Which three items describe external fraud?

ANSWER

a. Is a felonious act of corruption or attempt to cheat the Government b. Includes billing for items not ordered c. Is committed by someone other than charge card program officials

QUESTION 33

An unauthorized commitment is an agreement that is not binding solely because the agreement involved a purchase amount above the micro-purchase threshold

ANSWER

False

QUESTION 34

Once you establish a good working relationship with a particular supplier, you should make all of your purchases from that supplier

ANSWER

False

QUESTION 35

Suspected ethics violations should be reported to:

ANSWER

The supervisor

QUESTION 36

When using a Governmentwide Commercial Purchase card, which of the following is a prohibited purchase

ANSWER

Construction services over $2,000

QUESTION 37

What are three authorized uses of the Governmentwide Commercial Purchase Card?

ANSWER

a. Open-market micro-purchases b. Contract payments c. Ordering Officer purchases and payments

QUESTION 38

Which one of the following is an advantage of using the Governmentwide Commercial Purchase Card?

ANSWER

Quicker payments

QUESTION 39

Which of the following information must be included on detailed/itemized receipts? (Select two)

ANSWER

a. Date of purchase b. Name of merchant

QUESTION 40

Prior to certifying the Managing Account Billing Statement for contract payment by Governmentwide Commercial Purchase Card, the Approving/Billing Official must do which one of the following?

ANSWER

Review and ensure all Cardholder supporting documentation supports the payment

QUESTION 41

Which of the following is a reason that DoD policy allows for Governmentwide Commercial Purchase Card Billing Statement certification prior to verification that all items submitted for payment have been received in order to:

ANSWER

Avoid prompt payment interest

QUESTION 42

What is the Procurement Integrated Enterprise Environment (PIEE) module used to initiate, review, approve, store, and terminate required delegations of procurement authority and/or appointments?

ANSWER

Joint Appointment Model (JAM)

QUESTION 43

Which Governmentwide Commercial Purchase Card Program mandatory oversite procedure includes a consolidation of the previous six Monthly Agency/Organization Program Coordinator (A/OPC) Reviews

ANSWER

Semi-Annual Head of Activity Reviews

QUESTION 44

Which three of the following statements about convenience checks are true?

ANSWER

A. Funds must be available to cover the check value and the bank's processing fee B. Convenience checks must be secured in a locked container C. The Cardholder can request that the bank "stop payment" on a check

QUESTION 45

The law requires the DoD to recover cost from Governmentwide Commercial Purchase Card officials who have used the Governmentwide Commercial Purchase Card for illegal, improper, or erroneous purchases

ANSWER

True

QUESTION 46

Which of the following is the term for a shipment of supplies or equipment that is delayed along the transportation chain and will not move until all problems are resolved?

ANSWER

Frustrated freight

QUESTION 47

Which Governmentwide Commercial Purchase Card Program mandatory program oversight procedure is used to detect and prevent improper purchases?

ANSWER

Daily Data Mining (DM) Case Reviews

QUESTION 48

Which three of the following are Cardholder responsibilities in the Governmentwide Commercial Purchase Card Program?

ANSWER

A. Complete appropriate training B. Reconcile the monthly Statement of Account C. Ensure transactions are made with responsible merchants

QUESTION 49

Which of the following actions will be taken for failure to certify a Managing Account (MA) Billing Statement within 90 days of the billing cycle end date?

ANSWER

Automatic suspension of all Cardholder (CH) accounts

QUESTION 50

What is Step 2 of the Governmentwide Commercial Purchase Card Program process?

ANSWER

Identify the requirement and ensure it fulfills a mission essential need

QUESTION 51

What is the Cardholder Statement of Account?

ANSWER

A document reflecting all purchases and credits that have been posted to the Cardholder's account during the 30 calendar days of the billing cycle

QUESTION 52

Splitting what would have been an $11,000 purchase into two transactions, each of which falls under the micro-purchase threshold, is:

ANSWER

Strictly prohibited

QUESTION 53

In the event that a Cardholder reports a misplaced, lost, or stolen card or check, which three of the following are true?

ANSWER

A. The government is not relieved of its obligation to pay for valid transactions made prior to the loss B. The bank must close the account C. A new card or checks are issued

QUESTION 54

At 90 days past due, what happens to all Cardholder accounts associated with a Managing Account?

ANSWER

Automatically suspended

QUESTION 55

Who is responsible for verifying proof of delivery documentation for all Governmentwide Commercial Purchase Card transactions during their monthly transaction review?

ANSWER

Approving/Billing Official (A/BO)

QUESTION 56

Which one of the following is an example of abuse of the Governmentwide Commercial Purchase Card?

ANSWER

Violating a specific-use policy

QUESTION 57

Which two statements about Managing Accounts are true?

ANSWER

A. Requires a Primary Approving/Billing Official B. Are used to roll up Cardholder accounts

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