Government Travel Card (GTCC) 101
GTCC / Travel Card 101 answers: governing public laws and the DoDFMR, mandatory use, split disbursement, delinquency timelines, APC responsibilities, and authorized vs prohibited card use.
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01Which documents govern the Travel Card program?
Public Laws 105-264, 107-314, 109-115, DoD Financial Management Regulation (DoDFMR) - Volume 9 Chapter 3, DoD Statement of Understanding
02Public Law 105-264 (Travel and Transformation Reform Act) establishes:
Travel Card Program in DoD & mandates use of travel card for govt travel
03Public Law 107-314 establishes:
Requirement of split disbursement directly to travel card vendor.
04Public Law 109-115 requires:
Executive dept and agency to evaluate credit worthiness of individuals before issuance.
05Traveler's responsibilities when using the card include
Using for official purposes, ensure all personal information is up to date; determine and bring tax exemption forms as necessary
06Traveler's responsibilities during and after travel include
Complete and file voucher within 5 days of return, and set up 30 day partial payments for travel longer than 45 days
07Traveler's responsibilities for card security include:
Notifying vendor if card is lost or stolen, be aware and report scam attempts; secure information (acct number, SSNs), In and outprocess with APC
08Traveler's responsibilities for billing include
Pay balance in full, reconcile account in timely manner
09IBA can only be issued for?
only for payment of official Government travel, or expenses for authorized dependents, and is the CARDHOLDER's responsibility
10How are Restricted cards different from Standard?
Minimal line of credit, and inactive at issuance (APC must activate card for requested travel)
11When is Restricted card issued?
Individual does not meet credit reqts, declines a credit check, commander, supervisor, or APC request due to prior financial issue.
12Credit Limits for Standard Card
$7500 total, $665 monthly ATM, $250 monthly retail
13Credit Limits for Restricted Card
$4000 total, $365 monthly ATM, $100 monthly retail
14AO review of voucher includes:
Looks for errors in documentation, ensures receipts are uploaded and split disbursement
15How long does payment take?
After AO approval, about 72 hours, member should contact AO if not received within two weeks
16Defense Travel Management Office (DTMO) responsibilities
Developing, and managing travel card policies and procedures, coordinating with GSA and DoD, representing DoD to Congress and Federal agencies, facilitating travel card training
17Approving Official responsibilities are:
Monitoring travel requirements of unit, aware of need for GTCC and allowing for sufficient time to receive cards
18Centrally Billed Account (CBA) managers are responsible for:
Managing CBAs and working with Designated payment office (DPO) and designated billing office (DBO)
19Component Program Manager (CPM) responsibilities:
Manage program for component/agency, oversee subordinate APCs, Liaison with DTMO, reviews credit limits and card use annually
20Steps to increase credit limit
1. contact apc 2. apc requests from bank or from CPM for increase 3. if request is too much for CPM to approve, DTMO is contacted 4. DTMO notifies GTCC to contractor to increase 5. Bank increases limit, info trickles to cardholder
21DoD Travel IBA Aging Analysis Report
Summary delinquency info for the agency
22Account Listing Report
List of all accounts within APC's span of control
23Three Reports to identify problem accounts
Delinquency Report, Pre-Suspension Report, Suspension Report, Declined Authorizations Report, Returned Check Report, Blocked Merchant Category Code (MCC) Report
24What should APC do when discovering potential misuse?
1. Contact cardholder to verify, 2. if misused, contact CPM and supervisor 3. Disciplinary action by unit if necessary 4. Monitor account in the future
25What is a Merchant Category Code
A 4-digit code from 0000-9999 assigned to merchants by card companies. Determines where card may be used.
26What FICO Scores determine cards issued?
1-499 no card, 500-659 restricted card, 660-850+ Standard Card
27How does GTCC affect credit?
No reporting on payment history, no reporting to credit bureaus until salary is offset (+210 days) GTCC does not retain credit score, CC/Supe/APC do not see score
28What is considered an emergency application for a GTCC?
Applications for TDY personnel who has lost or had it stolen.
29Are cardholders expected to make payment, in full, by the due date even if they have not received reimbursement?
Yes!
30When do late charges begin and are they reimbursable?
Late fees are applied 75 days after due date and every 30 days thereafter. This is not reimbursable
31What is considered misuse of the GTC?
Use of a travel charge card for other than official federal government travel and travel related expenses
32When is an account considered delinquent and what happens?
90 days, vendor sends a Due Process Notification Letter
33When is Salary Offset and account closed?
120 days delinquent
34What is Reduced Payment Plan
written agreement that member will pay monthly payments to vender, in order to avoid Salary Offset
35Which statement about an individually billed account (IBA) is true?
Regardless of the status of the traveler's reimbursement, they must pay their bill on time.
36Which situation will most likely result in an individual being issued a restricted travel card?
The traveler refuses to authorize a credit check.
37Patricia is preparing to go TDY. Which of the following is NOT an action she should take to prepare?
Hold onto vouchers from earlier trips, so she can process them all together when she returns.
38Which is a reason for account suspension?
Account delinquent after 61 days.
39Which item is a benefit of using the travel card?
Using it prevents travelers from having to use their own money for official travel expenses.
40Which of the statements about a lost or stolen travel card is true?
The cardholder is responsible for authorized charges made before losing the card.
41Mike used his travel card to purchase airfare, lodging, rental car, gasoline, meals, and parking, and used an ATM to obtain a cash withdrawal. Which expenses must Mike split disburse to the travel card vendor when he submits his voucher?
All of the listed expenses, including the cash withdrawal.
42Which is an action you should coordinate with the APC before you start a Permanent Change of Station (PCS) move?
Ensure your IBA is placed into a PCS and Mission Critical Status.
43What should you do if there are incorrect transactions on your monthly statement?
File a dispute with the GTCC vendor within 60 days of the statement date.
44Vanessa is applying for an IBA. She completed the online application form and then completed the Program & Policies - Travel Card Program [Travel Card 101] training class and provided a copy of her completion certificate to her APC. What does Vanessa need to do next before she can receive a travel card?
Sign a DoD Statement of Understanding and provide it to her APC.
45Why should you establish an online account with the travel charge card vendor?
Because it provides easy access to statements, payments, and mobile alerts.
46Betty, a cardholder, receives a call inquiring about her SSN. The caller introduces himself as an employee of the travel card vendor and tells her that he needs her SSN to verify the validity of the card. What should Betty do?
Betty should not provide the information because she is unsure of the legitimacy of the call.
47Which of the following statements about Reduced Payment Plans is incorrect?
RPPs can be established after and account is placed into Salary Offset
48Vanessa is applying for an IBA. She completed the online application form and then completed the program and policies - travel card program training class and provided a copy of her completion certificate to her APC. What does Vanessa need to do next before she can receive a travel card
Sign a Dod Statement of Understanding and provide it to her APC
49Which is an action you should coordinate with the APC before you start a permanent change of station move
ensure your IBA is placed into a PCS and mission critical status
50Why should you establish online account with the travel card vendor
Because it provides easy access to statements, payments, and mobile alerts
51What should you do if there are incorrect transactions on your Montly statement
File a dispute with GTCC vendor within 60 days of the statement date
52What does Vanessa need to do next before she can receive a travel card?
Sign a DoD Statement of Understanding and provide it to her APC.
53Tony is going TDY to Wright-Patterson AFB and needs to make reservations for on-base quarters. Which tab on the Lodging screen will enable him to make his on-base reservations?
Govt DoD
54Alicia did not select an available City Pair flight, but opted for a flight offered under the Other Government Airfare tab. In addition to a written justification, what else will she need to provide on the Pre-Audit Trip screen?
Reason Code
55Selecting a rental car from the Government Rates tab will result in a daily fee that provides you with unlimited mileage, liability coverage, and much more. What is the name of this fee?
Government Administrative Rate Supplement
56The Trip Summary screen displays the DTS/CTO Confirmation Number, which is the unique identifier the TMC assigns to your trip. What is the more common name used by TMCs for this trip identifier?
Passenger Name Record
57DTS auto-cancels reservations if the authorization has not been stamped SIGNED within a certain time threshold of initially booking the reservations. What is that time threshold?
24 hours
58Requires each Executive department agency to evaluate the credit worthiness of an individual.
Public Law 109-115
59Mandates the use of a Government travel card for costs associated with official Government travel.
Public Law 105-264
VERIFIED AGAINST THE SOURCE
“The DoD policy for implementation of the Travel and Transportation Reform Act (TTRA) of 1998 (Public Law 105- 264), which governs the claim for late payment fees for late processing of a traveler’s travel claim , is contained in the DoD TTRA Policy Statement . 080901. Submission of Travel Claim”
— DoD 7000.14-R Financial Management Regulation, Volume 9: Travel Policy, p.86 ↗60Requires split disbursement to the travel card vendor.
Public Law 107-314
61States that the applicant understands the provisions of the travel card program and proper use of the travel card.
Statement of Understanding
62Establishes command, supervisory, and personal responsibility for use of the GTCC and the operation of the DoD travel card program.
Government Travel Charge Card Regulations
63Jackie, a restricted cardholder, performed TDY at a U.S. military installation. She used her card to purchase airline tickets and other travel-related expenses totaling $250. How much of her total credit limit remain?
$3750
64For the purpose of obtaining a card, does how often you travel on official business in a year determine if you are a frequent or infrequent traveler?
Yes
65Last year, Sam traveled three times for official business purposes. Sam is:
a frequent traveler
66The ATM monthly withdrawal limit for a standard cardholder is:
$665
67A cardholder, not the Government is liable for payments for:
IBA travel cards
68The card that limits the cardholder to a minimal amount of credit and must be activated and deactivated for official travel periods is the:
restricted card
69Tom, a cardholder, was recently transferred from Edwards Air Force Base, California to Offutt Air Force Base, Nebraska. Who should he notify regarding his change of address and travel card matters?
Travel card vendor and APC
70The travel card vendor receives direct payment for the amount of travel card expenses specified in the travel voucher
Split Disbursement
VERIFIED AGAINST THE SOURCE
“DEF -14 Split Disbursement Divides a travel voucher reimbursement between the Government travel charge card vendor and the traveler. Specifically, it is a payment option whereby the traveler can designate a specified amount of his or her travel entitlement be sent directly to the SmartPa y travel”
— DoD 7000.14-R Financial Management Regulation, Volume 9: Travel Policy, p.101 (Definitions, DEF-14) ↗71DoD, on behalf of the travel card vendor, automatically collects payment from the cardholder's pay for any amount owed as a result of undisputed delinquencies.
Salary Offset
72Individuals are deployed on long-term travel to locations that preclude them from filing interim vouchers (non-DTS)
Mission Critical Status
73A written agreement between the cardholder and the travel card vendor in which the cardholder agrees to make monthly payment to the vendor.
Reduced Payment Plan
74Vanessa is applying for an IBA. She completed the online application form and then completed the Programs & Policies - Travel Card Program [Travel Card 101] training class and provided a copy of her completion certificate to her APC. What does Vanessa need to do next before she can receive a travel card?
Sign a DoD Statement of Understanding and provide it to her APC.
75Which of the following statements about a lost or stolen travel card is true?
The card holder is responsible for authorized charges before losing the card.
76Mike used his travel card to purchase airfare, lodging, rental card, gasoline, meals and parking and used an ATM to obtain cash withdrawal. Which expenses must Mike split disburse to the travel card vendor when he submits his voucher?
All the listed expenses, including the cash withdrawal.
77Why should you establish an online account with the travel card vendor?
Because it provides easy access to statements, payments, and mobile alerts.
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