osd records Flashcards

All 34 questions from the osd records answer key as a ready-made study set — flashcards with spaced repetition, plus a practice test. Free, no account, and your progress stays on your device.

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What's on the cards

  1. What types of materials are you required to maintain?
  2. Reports of unauthorized destruction should include:
  3. These should never be filed with federal records.
  4. These types of records are permanent and must be maintained indefinitely.
  5. You should label shared drives and electronic folders.
  6. Information to be kept secret in the interest of national defense or foreign policy is:
  7. Frozen records may be stored...
  8. How long do frozen records need to be stored?
  9. Records may only be protected and classified at ______ level(s).
  10. Per 36 CFR ___ all automated information systems are required to implement an approved records disposition schedule into them.
  11. The OSD Records and Information Management guidance can also be called?
  12. Records Management Officers and Records Liaisons are responsible for?
  13. You may keep work and personal email messages in the same inbox?
  14. At times you are authorized to use your personal email to conduct agency business. How long do you have to forward these emails to your agency account?
  15. Material information that requires additional protections to ensure confidentiality, integrity, or availability is?
  16. The retention and disposition of National Security Information is based on the ____ of the material and not the ____.
  17. SharePoint must be configured to comply with recordkeeping requirements to be approved to manage official agency records.
  18. File Plan elements include, but are not limited to: (Check all that apply)
  19. Non-records may only be removed from agency custody when proper authorization has been received.
  20. File Plans must be updated annually or more frequently if necessary.
  21. An effective Records and Information Management (RIM) program ensures which of the following? (Check all that apply)
  22. Record freezes / litigation holds are court or agency imposed requirements suspending the destruction of all affected records.
  23. Non-record materials can be comingled with official agency records.
  24. It is a good idea to maintain duplicate records in different locations for ease of access.
  25. Vital records are: (Check all that apply)
  26. Penalties for unlawful or accidental removal, defacing, alteration, or destruction of Federal records, or the attempt to do so, include a fine, imprisonment, or both.
  27. The OSD Records Disposition Schedule provides records disposition instructions for temporary and permanent records.
  28. A “Notice of Destruction” form is ONLY required for records containing sensitive information, PII, or PHI.
  29. Record removal authorization must be coordinated with:
  30. Records stored in a form that only a computer can process are called ___________.
  31. Personal papers are documentary materials of a private or nonpublic character that do not relate to, or have an effect upon, the conduct of agency business.
  32. Permanent records are destroyed after a fixed period of time or the occurrence of an event.
  33. Records must be destroyed in accordance with the OSD Records Disposition Schedule.
  34. An Office File Plan is not required if the office's records are organized.

Answers are on the backs of the cards — or open the full osd records answer key to read them all at once.