dts

"You need permission level 5 to access others' travel documents" is the statement that is not true. Access to another person's travel documents in DTS comes from group access, not from a permission level: DTS grants group access to travel clerks, Non-DTS Entry Agents and DTAs, and the DTA Manual shows travel clerks and NDEAs holding only permission level 0 while still working other travelers' documents. Permission level 5 is a Defense Travel Administrator level that opens the DTA Maintenance Tool for non-financial organization assets such as sub-organizations, routing lists, groups and personal profiles. DTS's real security features are CAC authentication at log in, ten-minute session time-outs, digital signatures, and permission levels and accesses that limit what each role can reach.

The traveler and the GTCC vendor. Split disbursement is the mandatory distribution of a traveler's voucher payment to both the GTCC vendor and the traveler: the amount charged on the Government Travel Charge Card is paid by electronic funds transfer directly to the card contractor, and any residual amount is paid to the cardholder.

A voucher. A travel voucher is the written or electronic request for reimbursement of expenses associated with official travel - transportation costs, per diem allowances and other reimbursable expenses - and it must be supported by relevant documentation and receipts. In DTS the traveler creates the voucher from the approved authorization after the trip, updates the estimated expenses with actual costs, attaches receipts and digitally signs it. An authorization, by contrast, is the pre-trip document that obligates the funds.

A Travel Management Company (TMC). The TMC is a company contracted by the Government to provide commercial travel and ticketing services for official travel; it receives reservation requests from DTS through the Passenger Name Record (PNR) Gateway, performs quality checks, confirms or makes the reservations, and tickets them. The TMC was formerly called the Commercial Travel Office (CTO) and DTS screens still use the CTO label in places.

Using the Trip Tools administrative feature on the DTS Dashboard. There is no "Trip Tools" feature on the DTS Dashboard - the Administrative Functions tool bar offers Trips and Travel Tools drop-down menus, and Travel Tools only holds the Distance Calculator, Government Meal Rate Table, Mileage Rates Table, Per Diem Rate Lookup, Per Diem Rate Notes and Routing Chain Lookup, none of which touch your profile. The real ways to update your DTS personal profile are My Profile from the drop-down under your name on the Dashboard at any time, the profile validation DTS prompts you with at log in (the first time, if you have not validated in the past 60 days, or if your GTCC has expired or expires within 30 days), and updating the profile while you are working on a DTS travel document.

Traveler Lookup, in the Quick Links drop-down menu - that is the answer the course key expects, and Traveler Lookup is indeed the tool a travel clerk uses to find travel documents belonging to other people. Note: the current DTS Guide 1 puts Traveler Lookup in the Trips drop-down menu of the Administrative Functions tool bar, not in Quick Links, and Quick Links are five shortcut tiles on the DTS Dashboard rather than a drop-down menu. The tool and who uses it have not changed: DTAs, Non-DTS Entry Agents and travel clerks use Traveler Lookup to search for documents belonging to their travelers.

The Joint Travel Regulations (JTR). The JTR implements policy and laws establishing travel and transportation allowances for Uniformed Service members, DoD civilian employees and others traveling at DoD expense, and it has the force and effect of law for travelers. Other travel references that support the community include DoDI 5154.31, Volume 3 (functional management of DTS) and the DoD Financial Management Regulation.

Ensuring that self-registration profile requests are accepted in a timely manner. That is a Defense Travel Administrator (DTA) function, not an Authorizing Official function: when a user submits a self-registration profile DTS notifies the DTA, and the DTA reviews it in Self Registration Administration and accepts, rejects or cancels it. The AO is a DTS official appointed in writing to obligate funds for mission-related TDY travel; the AO reviews travel documents, approves, returns or cancels them, verifies receipts and supporting documents, serves as a Certifying Officer when approving documents that request payment, and may be held financially liable for erroneous payments.

Travelers must use DTS to arrange their PCS travel. DTS automates temporary duty (TDY) travel and local travel in and around the permanent duty station; a Service member, DoD civilian employee or dependent typically must not use DTS for permanent duty (PCS) travel, and a traveler performing TDY in conjunction with a PCS cannot use DTS either - that TDY is processed with the final PCS travel voucher. Real traveler responsibilities include verifying the profile for accuracy, creating the itinerary and reservations, entering expense estimates, attaching supporting records, justifying pre-audit flags and digitally signing the document.

The Non-DTS Entry Agent (NDEA) is able to enter and sign DTS vouchers on the traveler's behalf. Travel clerks and NDEAs both create, update and submit documents for travelers who cannot access DTS; the difference is that an NDEA can sign a voucher for a traveler - stamping it T-ENTERED after obtaining a completed, signed DD Form 1351-2 from the traveler - while a travel clerk cannot.