Question 1

Which of the following statements is not true about DTS's security features?

Accepted Answer

"You need permission level 5 to access others' travel documents" is the statement that is not true. Access to another person's travel documents in DTS comes from group access, not from a permission level: DTS grants group access to travel clerks, Non-DTS Entry Agents and DTAs, and the DTA Manual shows travel clerks and NDEAs holding only permission level 0 while still working other travelers' documents. Permission level 5 is a Defense Travel Administrator level that opens the DTA Maintenance Tool for non-financial organization assets such as sub-organizations, routing lists, groups and personal profiles. DTS's real security features are CAC authentication at log in, ten-minute session time-outs, digital signatures, and permission levels and accesses that limit what each role can reach. [Source: DTMO, DTA Manual, Chapter 3: DTS Site Setup (16 October 2023), para 4-2, Permission Levels and Separation of Duties — "Allows you access to the DTA Maintenance Tool to support non-financial organization assets*: sub-organizations, routing lists, groups, and personal profiles in combination with permission level 1*." https://media.defense.gov/2022/May/11/2002994799/-1/-1/0/DTA_3.PDF]

Question 2

If a traveler has a Government Travel Charge Card, they must split disburse their trip reimbursement. What two entities split the reimbursement?

Accepted Answer

The traveler and the GTCC vendor. Split disbursement is the mandatory distribution of a traveler's voucher payment to both the GTCC vendor and the traveler: the amount charged on the Government Travel Charge Card is paid by electronic funds transfer directly to the card contractor, and any residual amount is paid to the cardholder. [Source: DoD 7000.14-R, Financial Management Regulation, Volume 9, Chapter 8 (April 2024), para 2.2 — "Split disbursement, which permits direct payment via EFT to the Government Travel Charge Card (GTCC) contractor for charges incurred on the GTCC and to the cardholder for any residual amount, is also mandatory." https://comptroller.war.gov/portals/45/documents/fmr/current/09/09_08.pdf]

Question 3

A traveler needs to claim reimbursement for their transportation costs and payment of their per diem allowances. Which travel document would they use?

Accepted Answer

A voucher. A travel voucher is the written or electronic request for reimbursement of expenses associated with official travel - transportation costs, per diem allowances and other reimbursable expenses - and it must be supported by relevant documentation and receipts. In DTS the traveler creates the voucher from the approved authorization after the trip, updates the estimated expenses with actual costs, attaches receipts and digitally signs it. An authorization, by contrast, is the pre-trip document that obligates the funds. [Source: Joint Travel Regulations (JTR), Appendix A (Definitions), 07/01/2020 — "TRAVEL VOUCHER is a written or electronic request for reimbursement of expenses associated with official travel. A travel voucher must be supported by relevant documentation and receipts. A travel voucher is also known as a travel claim." https://www.dcpas.osd.mil/sites/default/files/2021-04/JointTravelRegulations.pdf]

Question 4

What is the entity contracted by DoD organizations to book and ticket travel reservations?

Accepted Answer

A Travel Management Company (TMC). The TMC is a company contracted by the Government to provide commercial travel and ticketing services for official travel; it receives reservation requests from DTS through the Passenger Name Record (PNR) Gateway, performs quality checks, confirms or makes the reservations, and tickets them. The TMC was formerly called the Commercial Travel Office (CTO) and DTS screens still use the CTO label in places. [Source: DTMO Information Paper, Defense Travel System - Introduction (August 2023), Trip Processing — "The Travel Management Company (TMC; formerly known as the Commercial Travel Office [CTO]; DTS still refers to the TMC as the CTO):" https://media.defense.gov/2022/May/11/2002995237/-1/-1/0/DTS_BACKGROUND_INFORMATION_PAPER.PDF]

Question 5

Which is not a method for updating your DTS personal profile?

Accepted Answer

Using the Trip Tools administrative feature on the DTS Dashboard. There is no "Trip Tools" feature on the DTS Dashboard - the Administrative Functions tool bar offers Trips and Travel Tools drop-down menus, and Travel Tools only holds the Distance Calculator, Government Meal Rate Table, Mileage Rates Table, Per Diem Rate Lookup, Per Diem Rate Notes and Routing Chain Lookup, none of which touch your profile. The real ways to update your DTS personal profile are My Profile from the drop-down under your name on the Dashboard at any time, the profile validation DTS prompts you with at log in (the first time, if you have not validated in the past 60 days, or if your GTCC has expired or expires within 30 days), and updating the profile while you are working on a DTS travel document. [Source: DTMO, Defense Travel System (DTS) Guide 1: Getting Started (November 2024), para 4.4.3, Travel Tools — "The Travel Tools drop-down menu includes: • Distance Calculator. Connects to the Defense Table of Official Distances to look up official en route mileage." https://media.defense.gov/2022/May/11/2002995242/-1/-1/0/DTS_GUIDE_1_OVERVIEW.PDF]

Question 6

Which item on the DTS Dashboard would a travel clerk use to assist travelers with their travel documents?

Accepted Answer

Traveler Lookup, in the Quick Links drop-down menu - that is the answer the course key expects, and Traveler Lookup is indeed the tool a travel clerk uses to find travel documents belonging to other people. Note: the current DTS Guide 1 puts Traveler Lookup in the Trips drop-down menu of the Administrative Functions tool bar, not in Quick Links, and Quick Links are five shortcut tiles on the DTS Dashboard rather than a drop-down menu. The tool and who uses it have not changed: DTAs, Non-DTS Entry Agents and travel clerks use Traveler Lookup to search for documents belonging to their travelers. [Source: DTMO, Defense Travel System (DTS) Guide 1: Getting Started (November 2024), para 4.5, Quick Links — "These five shortcut tiles (Figure 1-17a and Figure 1-17b) lead to the same place as various other tools available elsewhere on the DTS Dashboard - they simply provide faster access to them." https://media.defense.gov/2022/May/11/2002995242/-1/-1/0/DTS_GUIDE_1_OVERVIEW.PDF]

Question 7

Which of the following is a source of DoD travel regulations?

Accepted Answer

The Joint Travel Regulations (JTR). The JTR implements policy and laws establishing travel and transportation allowances for Uniformed Service members, DoD civilian employees and others traveling at DoD expense, and it has the force and effect of law for travelers. Other travel references that support the community include DoDI 5154.31, Volume 3 (functional management of DTS) and the DoD Financial Management Regulation. [Source: DTMO, Defense Travel System (DTS) Guide 1: Getting Started (November 2024), Chapter 8: Glossary — "Joint Travel Regulations (JTR) The regulation that prescribes travel and transportation allowances authorized for DoD employees while on official travel." https://media.defense.gov/2022/May/11/2002995242/-1/-1/0/DTS_GUIDE_1_OVERVIEW.PDF]

Question 8

Which of the following is not a responsibility of the Authorizing Official?

Accepted Answer

Ensuring that self-registration profile requests are accepted in a timely manner. That is a Defense Travel Administrator (DTA) function, not an Authorizing Official function: when a user submits a self-registration profile DTS notifies the DTA, and the DTA reviews it in Self Registration Administration and accepts, rejects or cancels it. The AO is a DTS official appointed in writing to obligate funds for mission-related TDY travel; the AO reviews travel documents, approves, returns or cancels them, verifies receipts and supporting documents, serves as a Certifying Officer when approving documents that request payment, and may be held financially liable for erroneous payments. [Source: DTMO, Defense Travel System (DTS) Guide 1: Getting Started (November 2024), Chapter 8: Glossary — "Authorizing Official (AO) A DTS official appointed in writing to obligate funds to support mission-related TDY travel. The AO serves as a Certifying Officer when approving DTS documents that request payment. AOs may be held financially liab" https://media.defense.gov/2022/May/11/2002995242/-1/-1/0/DTS_GUIDE_1_OVERVIEW.PDF]

Question 9

Which of the following is not a traveler responsibility?

Accepted Answer

Travelers must use DTS to arrange their PCS travel. DTS automates temporary duty (TDY) travel and local travel in and around the permanent duty station; a Service member, DoD civilian employee or dependent typically must not use DTS for permanent duty (PCS) travel, and a traveler performing TDY in conjunction with a PCS cannot use DTS either - that TDY is processed with the final PCS travel voucher. Real traveler responsibilities include verifying the profile for accuracy, creating the itinerary and reservations, entering expense estimates, attaching supporting records, justifying pre-audit flags and digitally signing the document. [Source: DTMO Information Paper, Who May Use the Defense Travel System? (December 2023), Temporary Duty (JTR, Chapters 2 & 3) — "A traveler performing TDY in conjunction with a permanent change of station (PCS) cannot use DTS. The traveler must process the TDY with the final PCS travel voucher." https://media.defense.gov/2022/Jul/18/2003037093/-1/-1/0/WHO_MAY_USE_DTS.PDF]

Question 10

Which of these statements accurately describes a DTS role?

Accepted Answer

The Non-DTS Entry Agent (NDEA) is able to enter and sign DTS vouchers on the traveler's behalf. Travel clerks and NDEAs both create, update and submit documents for travelers who cannot access DTS; the difference is that an NDEA can sign a voucher for a traveler - stamping it T-ENTERED after obtaining a completed, signed DD Form 1351-2 from the traveler - while a travel clerk cannot. [Source: DTMO Information Paper, Defense Travel System - Introduction (August 2023), Trip Process for Travelers Without DTS Access — "After travel is complete, the NDEA creates and updates the voucher for the traveler. The NDEA obtains a completed, signed copy of the DD 1351-2 from the traveler and attaches the form to the DTS record to achieve travel compliance. The NDEA" https://media.defense.gov/2022/May/11/2002995237/-1/-1/0/DTS_BACKGROUND_INFORMATION_PAPER.PDF]

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