Afman 41 209
244 questions across 0 topics. Use the find bar or section chips to jump to what you need.
What does The Air Force Medical Service (AFMS) strategy for medical material procurement maximize to ensure the greatest efficiency of available manpower and supports enterprise materiel standardization?
Electronic sourcing
List the mandatory electronic sources of procurement of medical materiel in the order of priority.
Enterprise standardized items, if lower in price than items from other mandated sources; DLA Medical PV contracts; DLA ECAT; DLA depot stocked items; GSA
If Medical Logistics can't procure Medical materiel from any of the mandatory electronic SOSs, what is the last option?
Manual sourcing such as DBPA and GPC.
Who must support clinical and logistical participation in the Office of Secretary of Defense/Health Affairs-directed DoD materiel standardization efforts IAW DoDI 5101.15 and DoDI 6430.02?
MTF/CC
Who must designate individuals or committees to review and approve new items requests for medical and non-medical supplies?
MTF/CC
Who must designate GPC holders and approving officials IAW AFI 64-117?
MTF/CC or delegated Medical Squadron Commander
Who will administer the Service Contract Management program for the MTF and serve as the Functional Commander?
MLFC
Who will implement business processes to execute the AFMS strategy for electronic sourcing?
ABMSO
What is not authorized To procure for the MTF?
Drugs that do not meet the definition of approved drugs in AFI 44-102 and centrally managed items
Elaborate on FAR 23.1, Sustainable Acquisition requirements.
Federal agencies, for new contract actions contain requirements for products that are designated as energy efficient, water efficient, bio-based, environmentally preferable, non-ozone depleting, or those that contain recovered materials.
Who must take green procurement training?
Anyone in the MTF who makes purchases, or develops and processes product specification requirements I.e. GPC holders, RAs, Contract Officer Representatives, and all individuals responsible for procuring goods and services.
Who must Property Custodians submit their NIRs for non-drugs and biologically to?
Medical Logistics
Who will function as a HAZMART IAW AFI 32-7086?
Medical Logistics
All purchases made by Medical Logistics will be executed with what fund?
AFWCF/MDD with a few exceptions
What are the exceptions where Medical Logistics will not use AFWCF/MDD funds to procure materials?
Other Procurement (OP) funds used for capital equipment and Operations and Maintenance (O&M) funds used for service contracts, rentals, and leases.
Who is responsible for follow-up of purchases?
The activity that issues the PO
When are emergency medical purchases authorized and who authorizes them?
When necessary to save life or prevent suffering, the MTF Commander or other competent medical authority may direct purchase of emergency items
When should emergency medical purchases not be made?
When there is time to process emergency requisitions or coordinate urgent requirements with the Procurement Contracting Officer (PCO).
Which personnel are authorized to place orders against a PV contract (including credit account ordering)?
Medical Logistics only
Who will approve Service Level Election Function changes?
MTF Commander, Deputy Commander, or Administrator and submitted to AFMOA/SGAL for validation and potential implementation.
Purchase Card Adjustments (PCA) will only be used to record what kind of costs on GPC buys?
Transportation costs when items are purchased for multiple users on the same call and cannot be logically divided between the RC/CCs.All other differences between billed and received prices will be corrected by means of a price correction.
Exchange (trade-in) processing of eligible items will be used to the maximum extent possible when they do what for the government?
Provide an advantage; the property being acquired must be designed and constructed for the same specific purpose as the property being replaced.
Who manages the AF Influenza Vaccine program?
AFMOA/SGAL
Who will appoint a Logistics POC for vaccine programs?
MLFC
When the appointed Logistics POC for vaccine programs performs their monthly inventory of all anthrax and smallpox vaccine, they must post results where and by what date?
AFML website and no later than the first Friday of each month
Influenza Vaccine requirements for the ANG are requested through whom?
The host MTF
Medical gases will be stored, handled, and maintained IAW what regulations?
AFI 91-203, NFPA 55, NFPA 9, and NFPA 101
Which funds are used for both medical gases and services when required services, such as pickup and delivery, are included in the price of the gas?
AFWCF/MDD
What fund is used when services, such as rentals of medicinal cylinders, are listed as separate line items and are separately billed?
O&M funds
Will Medical gases be maintained in operating inventory?
No; they will be immediately issued to the requesting activity
What must Medical Logistics perform for gases in bulk liquefied form?
Ensure contracts specify the appropriate type of gas desired. The supply must provide a Certificate of Purity documenting the concentration for each container; receive and test bulk liquid oxygen (LOX); ensure storage sites for medical gases in bulk liquefied form are installed, repaired, and maintained IAW all applicable codes, standards, and regulations; maintain the supplier's Certificate of Purity for bulk LOX on file for two years from date of receipt.
Is a certificate of analysis required prior to accepting delivery of medical gases in cylinder form?
No; the vendor is required to maintain all documentation certifying the purity of the compressed gas being supplied to the organization.
When will Medical Logistics obtain orthopedic shoes and adjustments for authorized personnel?
When prescribed by a medical officer.
What does the Officer of the Assistant Secretary of Defense (OASD) Health Affairs policy mention about Single Use Devices (SUD)?
MTFs shall not be obligated to use reprocessed SUDs, reprocess them, but they have the option of utilizing FDA-approved reprocessed SUDs.
If an MTF chooses to procure reprocessed SUDs, what must Medical Logistics ensure?
The third party vendor is FDA-approved and their performance is FDA-validated.
True or false: Medical Logistics will Support the pharmacy's monthly formulary reviews.
True
Non-medical supply support will only be provided to the host MTF and medical activities assigned which code?
Resource Management system responsibility center code as the host MTF.
Which funds will be used for procurement of peacetime non-medical supply?
DHP O&M funds
Which funds will not be used for peacetime non-medical supply procurement?
AFWCF/MDD
Which funds will be used to purchase non-medical supplies for WRM and MC-CBRN assemblages?
AFWCF/MDD
Non-medical supplies in MC-CBRN AS will be issued to the customer owned assemblage account with which kind of funds?
Line AF O&M funds
How will furniture purchases be funded and issued?
AFWCF/MDD and issued as medical expense equipment.
Which funds are used to procure low-value incentive items like t-shirts, coffee mugs, and pens?
DHP O&M funds; they are only used for specific programs outlined in AFI 65-601, Volume 1, Budget Guidance and Procedures.
Who is the MTF price monitor?
MLFC
The MTF price monitor will forward which items?
DLA Troop Support challenges to DLA Troop Support-PPI; challenges for items from other DLA Centers and GSA to AFMOA/SGAL; challenges for items bought through the PCO using the Price Verification Program using AF Form 1046, Zero Overpricing Challenge/Referral.
Professional Services determination shall be IAW what regulation?
29 CFR 541
For personal service contracts: licensure, certification, credentialing, and insurance requirements for healthcare providers shall comply with which regulation?
AFI 44-119, Medical Quality Operations
List some basic rules for Personal Services Contracts.
Only DoD contracting offices are authorized to award personal services contracts; requests to enter into personal services contracts for direct health care services must be approved by the MTF Commander; the total amount of compensation paid to an individual in any year under a personal services contract shall not exceed annual compensation as specified in Title 3 USC, Section 102.
Services in the MTF are purchased using which type of funds?
MTF O&M funds; do not process transaction in DMLSS.
Who administers the MTF Service Contract Management program?
MLFC
Who appoints a Service Contract Manager (SCM)?
MLFC
Who will be nominated/designated as primary Contract Officer Representatives (COR) for all local contracts?
Service Contract Managers (SCM)
Medical Logistics will coordinate with who to ensure timely submission of a "procurable package"?
Requiring activity, PCO, and pertinent functional areas
Who is required to address and document its plan for evaluating contractor performance for services exceeding the Simplified Acquisition Threshold IAW DFARS?
The government
Who will ensure evaluation plans (i.e. QASP) are documented in the contract files?
Medical Logistics
Who will designate Functional Requirements Evaluator Designees (FREDs) to carry out inspection and surveillance duties of contractors?
Medical Squadron Commanders
FRED will be appointed in writing to the SCM/COR prior to which date?
Contract start date
IAW DoD acquisition ethics policy, FREDs will complete which course prior to commencing duties?
DAU Course, CLM 003, Overview of Acquisition Ethics; this training is required annually.
List the minimum requirements for FREDs.
Monitor schedule compliance (days/hours worked); inspect deliverables (work performance); submit monthly surveillance documentation to the COR IAW specific contract terms. The COR will notify the applicable Medical Squadron Commander of surveillance documentation not submitted within required timeframes; reports of non conformance must be forwarded to the COR within 3 business days of the incident (or notification of the incident having occurred, whichever is earlier).
For locally written contracts, to include local task orders written against Medical Commodity Council contracts, Medical Logistics must do what upon receipt of the contract from the PCO?
Create and maintain the Contract Management folder.
Designated COR personnel are responsible for what?
Contract compliance
Who must review contractor performance documentation prepared by FRED personnel on a regular basis to ensure performance is compatible with contract and mission objectives?
SCM/COR
Who will notify the PCO immediately upon receipt of a deficiency notice or a valid customer complaint?
Medical Logistics
What are Medical Logistics' responsibilities for centrally administered contracts?
Ensure FREDs are identified in writing, receive required training, and required trainings are documented.
What categories include Controlled medical items?
Drugs or other substances designated by the DEA as Schedule II and Schedule III, IV, or V controlled substances; precious metals such as gold, silver, and platinum; items designated by the MLFC or ABMSO to be accounted for and stored as CIIC Q items.
What Controlled Item Inventory Code are Schedule II drugs?
CIIC R
What Controlled Item Inventory Code are Schedule III, IV, or V?
CIIC Q
Precious metals such as gold, silver, and platinum are identified as what CIIC?
CIIC R
Who will appoint a disinterested Inventory officer to perform a quarterly inventory of AFWCF/MDD-owned Controlled items?
The MTF Commander, Deputy Commander, or Administrator (or equivalent).
What grade/rank must the disinterested inventory officer be for quarterly inventory of AFWCF/MDD-owned Controlled items?
MSgt or above, or GS-07/WG equivalent or higher civilian.
Who will designate a primary and alternate controlled medical item custodian(s) to receive, store, and deliver items as well as maintain accountable stock control records?
ABMSO
Who may be controlled medical item custodians?
Assigned active duty, civilian employees or qualified contractors.
List the responsibilities of Controlled medical item custodians.
Maintain records of all accountable transactions affecting record balances for controlled items; ensure controlled items are secured immediately upon receipt; act as MTF Precious Metals Recovery Program Monitors.
Who must have DEA registration for procurement of Schedule II drugs IAW 21 CFR, Section 1301?
AF medical activities in the 50 United States and its Territories.
True or false: DEA Field Offices issue the appropriate registration (clinic/hospital, distributor, or retail pharmacy) IAW 21 CFR, Part 1301.
True
Who may grant Power of Attorney (POA) to individuals designated as approving officials for procurement of Schedule II controlled substances IAW 21 CFR, Section 1305.05?
The individual who signed the most recent application for DEA registration or re-registration.
Procurement of Code R items from commercial sources requires use of which form?
DEA Form 222, Official Order Form for Schedule I and II Controlled Substances
Who must the officials signing the DEA Form 222 be?
Individual who signed the current DEA registration/re-registration application or individuals designated by POA.
How long must completed DEA Form 222 be maintained?
Two years (including I accepted or defective forms) IAW 21 CFR, Section 1305.17
What happens when it is discovered that DEA Form 222 is lost or stolen?
Report lost or stolen order forms to the DEA registration section and the Office of Special Investigations (OSI) upon discovery of the theft or loss. Include the serial number of each form lost or stolen. If an entire book is lost or stolen and the serial numbers cannot be ascertained, Report the date or approximate date of issuance.
Which products will be maintained by the registrant of Controlled substances for a period of two years?
Hard copies of the monthly Transaction Register (TR), report type "Controlled Items," used to perform monthly and biennial disinterested inventories; delivery lists used to account for all issue transaction of Code Q and code R items; documentation of DEA-mandated biennial inventories; completed DEA Forms 222s; completed DEA Form 333 (if applicable)
True or false: Schedule I and II (Code R) and Schedule III-V (Code Q) records do not need to be separated.
False
What are the requirements for vault custodians and using activity custodians (or their authorized representatives) when delivery lists are used to account for all issue of Code Q and Code R items?
They will print their name and rank, and sign to validate all issue transactions on these listings.
How long must TRs be on hand for DEA-mandates biennial inventories?
24 months
What must the Controlled Medical Item Custodian do with Controlled items received?
Immediately secure them and annotate "No. of Packages Received" and "Date Received" for each line item on Copy 3 of the DEA Form 222.
List the requirements when a discrepancy exists in the receipt of Controlled medical items in addition to normal procedures of reporting discrepancies.
Suspend the shipment, segregate the materiel in the vault, mark as suspended, and initiate an investigation into the potential cause of the discrepancy; of investigation of the shortage indicates the items may have been removed in an unauthorized manner at the MTF, initiate procedures for lost or stolen controlled substances; when all notifications, certifications, and investigative documentation have been completed, release the materiel from suspension and complete the receiving action.
List other requirements when a discrepancy exists in the receipt of Controlled medical items.
Report discrepancies attributable to the shipper and coordinate with the contracting officer when necessary; submit an SF364 to report/document the discrepancy; within two days of receipt, document all confirmed lines not received, partial lines, and any credit/rebills using the PV Discrepancy Report spreadsheet and forward a copy to DLA Troop Support, PV Customer Service POC, and AFMOA/SGAL; file copy of completed discrepancy report in the MTF call file.
Who will Medical Logistics only issue Schedule II-V pharmaceuticals to?
MTF Pharmacy
When must quarterly inventories be completed by the disinterested officer for controlled substances?
NLT the last duty day of the month in which the inventory is due. If local circumstances dictate a later inventory date, the MDSS/CC may extend the inventory for 30 days.
Who may conduct the inventory of controlled substances every three months for medical stock record accounts that exist solely for the support of pre-positioned WRM?
ABMSO or appointed delegate; however, every six months the inventory must be conducted by a disinterested inventory officer.
What will the Controlled Item custodian produce on the day of the disinterested inventory?
Controlled Item TRs (or AFMOA-designated facsimiles) for use by the disinterested inventory officer.
What will the inventory officer annotate on each copy of the TR utilized for controlled substance inventory?
If no discrepancies are found, include "Inventoried and Found Correct" or similar statement; if discrepancies are noted, cross out the item balance on the TR and note the actual inventory count, and include "Inventoried, Discrepancy Noted" or similar statement on the last page; print their name, rank, date, and sign.
What will the ABMSO annotate on each TR for controlled substance inventories?
DEA registration number; whether the inventory was conducted as of the opening or closing of business; printed name and rank; signature.
Discrepancies not satisfactorily resolves during the inventory will be reported in writing to whom?
The individual that appointed the disinterested officer.
21 CFR, Section 1304.11, Inventory Requirements, requires registrants to conduct an inventory of all controlled substances no less frequently than how many months?
24 months; all requirements are satisfied when the disinterested inventory officer completes and documents the quarterly inventory.
True or false: completion of quarterly inventories satisfy requirements to inventory controlled items in contingency materiel assemblages.
True
What must the ABMSO do when a loss or theft of controlled substances is determined?
Immediately notify the MTF Commander, contact OSI, submit DEA Form 106 to the nearest DEA Diversion Field Office, And Report the loss to the unit MTF ROS Monitor and ensure ROS is initiated.
Controlled medical items will be maintained in storage areas that meet the criteria mandated by what?
21 CFR Section 1301.75 or Section 1301.72
What protection level areas are Medical Logistics vaults designated as?
Protection Level 4
For secure storage areas equipped with intrusion detection systems or duress alarm systems, the ABMSO will ensure the system is check how often? And where are the results documented?
Quarterly; AF Form 2530, Alarm System Test Record, or in DMLSS
What minimum precautions will the ABMSO take for safeguarding the storage and issue of Code Q and Code R controlled items?
Will be stored IAW 21 CFR, Section 1301.72; only the Controlled medical item custodian, their alternate(s), and the ABMSO will know the combination to vault/caged storage areas. A copy of the combination will be placed in a sealed envelope and kept in a safe or safe-type filing cabinet not used for storage of TOP SECRET materials.
Commercial Credits Returns for Controlled Items have the same rules with what exceptions?
Separate call numbers will be processed for controlled medical items and non-controlled medical items; a fully annotated DEA Form 222 will be provided by the contractor for all Schedule II items; all documentation will be available for two years for inspection and copying by the DEA, IAW 21 CFR, Section 1304.04.
What must Medical Logistics annotate on the DEA Form 222 when performing Commercial Credit Returns?
For each item on the DEA Form 222, Medical Logistics will annotate the quantity in the "Packages Shipped" column and the "Date Shipped" on Copy 2.
How long will documents associated with commercial credit returns of controlled items be available?
Two years for inspection and copying by the DEA, IAW 21 CFR, Section 1304.04
Non-FM account supported medical unit commanders will ensure controlled medical items are stored and accounted for IAW what?
Chapter 5 AFI41-209; AFI 44-102, Chapter 9; and 21 CFR, to include monthly disinterested inventories.
The AFMS equipment Management program provides a system for in-use equipment control and reporting based on what at each medical stock record account?
Single organizational MEMO
List the categories of organizational equipment that will be accounted for on MEMO records.
All medical equipment that meets the DoD threshold for accountable equipment defined in DoDI 5000.64; Nonexpendable items which are neither consumed nor lose their identity during periods of use, and normally are capable of performing a function independently; all equipment with predefined scheduled maintenance intervals specified in the device code regardless of cost; all non-implantable equipment that is subject to tracking under the Safe Medical Device Act regardless of cost; all major components of a system regardless of cost.
Define medical equipment components.
Part of element of a system that cannot operate independently and must work with all other intended components of that system. Components will be related to the end item in DMLSS and have acquisition cost of $0.01.
True or false: any item, regardless of unit cost may be maintained on accountable records at the discretion of the MLFC or the MTF Commander.
True
How will computers be accounted for?
On base communications computer system records
Medical Logistics will ensure what is completed with supported units IAW AFI 25-201, Support Agreements Procedures?
Memorandum of Agreement (MOA)
Who is responsible for Non-MTF AF unit medical equipment maintained ok the host DMLSS equipment management and/or maintenance records?
Non-MTF AF units
Elaborate on the responsibility of Non-MTF AF units in regards to their medical equipment on record.
They must schedule and complete annual inventories; obtain Inventory Adjustment Document (IAD) approval; maintain inventory documentation with exception of approved (signed and dated) IADs which will be returned to the certifying official (host ABMSO); making equipment available for required maintenance.
Who's responsibility is it to update DMLSS records for Non-MTF AF unit medical equipment?
IAW MOA
How is medical equipment owned by non-AF units accounted for?
On service/agency equipment records and not in DMLSS unless otherwise specified in an MOA between the host and supported unit.
Who centrally manages funding, execution, and budget requirements for medical investment equipment?
AFMOA/SGAL
Who evaluates and manages the AF/SG Level approval/disapproval process to include funding for expense, high cost medical expense equipment, and OP requirements?
AFMOA/SGAL
Who maintains records of all OP requests and procurement actions?
AFMOA/SGAL
Who acts and the medical ERAA?
MTF Commander or delegated Deputy Commander or MTF Administrator; the ERAA May be a single individual or committee at the discretion of the MTF Commander.
Who manages the MTF medical equipment Management program?
MLFC
Who maintains in-use equipment records to include all supported detached facilities (as defined in support agreements)?
MLFC
Who orders equipment using sourcing and procurement guidance provided by AFMOA/SGAL while ensuring appropriate technical recommendations from BMET, FACMAN, and Information Systems, are incorporated into the equipment requirement?
MLFC
Who ensures equipment inventories are performed and documented?
MLFC
Who maintains control and effectively manages the property assigned to their accounts IAW AFI 23-111? This responsibility includes pecuniary liability for negligent loss, damage, or destruction.
Property Custodians
Who transfers custodial responsibility and signs and dates an updated copy of the CRL?
Property Custodian
Who prepares equipment requests for their using activity following locally developed procedures?
Property Custodians
What does the medical ERAA do for medical equipment requirements?
Approves or disapproves medical equipment requests by non-medical units and all equipment requests for MTF using activities; prioritizes all approved/unfunded investment and expense equipment requirements.
Who will maintain all data records, document files, and property custodian files?
MEMO
Equipment requiring an extended period before installation or acceptance will remain the custodial responsibility of who until installation and acceptance are completed?
Medical Logistics
Who is responsible for all supported unit equipment on the MEMO account?
Host MEMO; as the responsible office, MEMo maintain files and provides access to reports and listings
True or false: ANG units are not responsible for ensuring their equipment is properly accounted for and maintained.
False; support agreements should be in place to define roles and responsibilities for required maintenance.
AFMOA/SGAL provides unfunded requirements to who based on input taken from the equipment request/funding application?
AFMOA/SGAR (for expense equipment) and AF/SGY (for OP equipment)
What items are the source authorization documents for in-use equipment?
Approved equipment request or signed ERAA minutes
The MTF Commander (or designated ERAA) has final approval/funding authority for all MTF expense equipment (requirements under $100,000) with the exception of what type of equipment?
Dental, Pharmaceutical, Radiological, Picture Archiving Communications System (PACS), or Air Force Medical Modeling and Simulation Training (AFMMAST) (simulator and manikin) equipment.
All Dental, Pharmaceutical, Radiological, PACS, or AFMMAST (simulator or manikin) equipment will have whose approval in writing prior to initiation of procurement action?
SG Consultant and AFMOA/SGAL approval
How is Medical expense equipment for non-MTF organizations funded?
Requesting organizations O&M funds
Who is the approval authority for all medical investment equipment and high cost expense medical equipment?
AFMOA/SGAL
What is the dollar threshold for investment medical equipment?
Over $250,000
What is the dollar threshold for high cost expense medical equipment?
$100,000-$250,000
How is Investment medical equipment funded?
OP funds (fund code 2F)
How is high cost expense medical equipment funded?
Either local MTF or central AFMOA/SGAL O&M funds (fund code 2X).
All high cost expense medical equipment and investment medical equipment will have whose approval prior to initiation procurement action?
SG Consultant and AFMOA/SGAL
Where are all equipment requirements loaded?
In AFMOA/SGAL equipment request/funding application
Initial and replacement requests for X-ray systems will be prepared IAW what?
AFI 41-201
A completed Manufacturer Disclosure Statement for Medical Device Security is required if medical maintenance determines the equipment meets which criteria?
Equipment connects to the local area network or private device (e.g. patient monitoring), requires software updates, and/or stores Health Insurance Portability and Accountability Act (HIPAA) protected data.
How often does MEMO validate equipment due-ins/due-outs?
Every 180 days
Every 180 days, MEMO will take which actions to follow-up on active due-ins and due-outs?
Validate with the requesting custodian that there is still a requirement for the equipment; follow-up with either PCO or the vendor to ascertain the current status of the order; document the customer validation and current status of the order in DMLSS Due-In Record using the Notes functionality.
When issuing equipment the MEMO will obtain the custodian's signature on which forms?
CAL or CRL
The requirement for the Medical Systems Flight to procure and manage Computer and Communications does not apply to which type of computer system?
"Embedded" computer systems that provide functionality to FDA regulates medical devices.
Medical Logistics will initiate the AF and local level certification and accreditation process during which stage?
System planning and development stage IAW DoDI 8510.01, DoD Defense Information Assurance Certification and Accreditation Process (DIACAP) and AFI 33-210 (AFCAP)
Who is the approval authority for all non-medical furniture and furnishing requests?
ERAA; acquisition of furniture items must comply with AFI 91-203, NFPA 101, Life Safety Code
Give examples where Medical Logistics will ensure required reviews are completed for select non-medical equipment.
Radios (communications Squadron); filing systems (MTF records custodian and/or base records manager); audio visual equipment (base expense and investment equipment manager); and copiers (Defense Automated Printing Service)
When is rental or lease of equipment for use in MTFs authorized?
Valid medical emergencies or when rental or lease is determined to be more advantageous or cost effective to the government.
How are equipment leases funded and are they processed in DMLSS?
O&M funds and they are not processed in DMLSS.
What are the two types of equipment leases that may be utilized?
Capital leases and Operating leases
What are Capital Leases?
Agreements that substantially transfer all benefits and risks of ownership to the activity leasing the asset.
Who will ensure ERAA review/approval for all lease requirements? If approved, where is the requirement entered?
MLFC; requirement will be entered in the AFMOA/SGAL equipment request/funding application.
What are Operating Leases?
Agreements in which the MTF does not assume the risks of ownership of the equipment.
Who will process purchase requests (PR) for leases equipment?
Contract Services; the PR must clearly define ownership and maintenance responsibilities.
Who will maintain a copy of the rental/lease contract with the approved equipment request? Who gets a copy of the contract for contract surveillance?
MEMO; using activity property custodian
Where will rented/leases equipment be maintained for accountability and maintenance tracking purposes?
DMLSS
What transaction must be processed in DMLSS to properly pick up equipment on record?
Inventory Gain Equipment transaction
For capital leases, which DMLSS Inventory Gain transaction will be used?
Capital Leases Equipment
For operating leases, which DMLSS Inventory Gain transaction will be used?
Operating Leased Equipment
Maintain rental/lease record IAW which Schedule?
AFRDS Table 23-05, Rule 07.00, destroy upon termination of rental agreement; AFRDS Table 23-11, Rule 27.00, destroy after the expiration of the warranty/guaranty period.
True or false: programs that provide equipment as a component of consumable item pricing are authorized.
True
For equipment loans as a component of a consumable item price, who will complete a cost/benefit analysis that compares the total cost per procedure under the loan arrangement to the cost per procedure if equipment is purchased?
The property custodian
Cost/benefit comparisons should be validated by whom prior to entering into any loan agreements?
PCO
What must be stated on contracts that include the use of equipment as a part of the consumable item cost?
Must state the equipment item remains the contractor's property, and must clearly define any government responsibility to repair or replace damaged equipment.
What Inventory Gain Equipment transaction reason must be used to properly establish accountability in DMLSS for equipment as part of the consumable item cost?
Cost Per Test
Can the government build equity towards eventual ownership of equipment loans as a component of a Consumable Item Price?
Yes, but the contract must clearly define the equity provisions.
Do cost per procedure agreements that provide equipment as a component of supply item pricing have to be loaded in the AFMOA/SGAL equipment request/funding application?
No because they are consumable contracts (not leases or rentals)
True or false: consumable contracts can be used to avoid justifying and funding capital investment equipment.
False; this is prohibited!
Who will ensure ERAA review/approval for all equipment requirements? Where are they loaded once approved?
MLFC; loaded in AFMOA/SGAL equipment request/funding application.
Gifts and donations of equipment items will be approved IAW what?
AFI 51-601
Donations of investment equipment must be approved through whom?
AFMOA/SGAL using the same approval process as purchased equipment.
Which Inventory Gain Equipment transaction reason is used to properly establish accountability for donated medical equipment?
Donated Property
Who is not authorized to participate in formal user evaluations of medical equipment items for potential utilization AF-wide?
Individual MTFs
Who may use informal user tests to determine if an item meets requirements of a specific MTF?
MTFs
Does the use of the equipment and associated supply items obligate the government and constitute an endorsement of the product by the government?
No
All expenses associated with the use of an item, including transportation, installation and removal, will be the responsibility of whom?
The vendor
Who does MEMO have to coordinate with prior to entering into any agreement with the vendor for informal user testing?
PCO and Base legal office
Who does MEMO have to coordinate with prior to the start of any equipment testing?
BMETS for inspection and approval, facility management, and information services.
How long will in-use equipment be inventoried since the last recorded inventory?
No less frequently than 24 months from the previous inventory.
What is the actual due date for inventory completion?
Final calendar day of the anniversary month.
Who may waive the 24-month requirement for required inventories when unforeseen or unavoidable conditions prevent completion of an inventory? How many days can be allotted?
MDSS/CC; 90 days
Which reports will be used when conducting MEMO inventory?
"In-use Equipment Inventory" Business Object (BO) report, HHT, or DMLSS manual method IAW AFMAN 41-216
If using the "In-Use Equipment Inventory" BO report, print the report and use which tab to perform the physical inventory?
Non-touched Equipment tab
Does BMET touched equipment require physical inventory?
No; a documented work order completion may be used as an inventory action. This is authorized for WRM equipment inventory as well.
After physical inventory is completed, Medical Logistics will update inventory records where?
DMLSS
If using HHT-Batch Mode, HHT-RF Mode, or DMLSS manual equipment inventory method, perform the inventory IAW what?
AFMAN 41-216, Chapter 9, using the BO report
The ABMSO will document the results of the MEMO inventory on what?
A locally developed In-Use Equipment Inventory Summary Report; if the ABMSO is not the MLFC, forward to the MLFC.
What will be included on the locally developed In-Use Equipment Inventory Summary Report?
Number of units counted, number of units not located, and the dollar amount of overages and shortages.
All validated losses of equipment with an acquisition cost greater than what dollar value require a ROS?
$2,500
Who acts as the approval authority for the inventory?
MLFC; the inventory is complete when the MLFC signs the summary report
Inventory Adjustment Documents (IADs) will be processed, certified, and approved within how many calendar days of the discovery of the loss?
50 calendar days
What Adjustment reason will be used to ensure equipment IADs are produced for certification/approval by the MLFC and IAAA?
Equipment Inventory Adjustment Loss
Inventory Adjustment Documents must be printed within how many days of processing a loss in DMLSS?
15 days; after that time period they are archived and cannot be retrieved for printing.
Who will certify the IAD?
ABMSO
Who will approve the IADs and return them to MEMO for filing?
IAAA
List the required inventory documents MEMO will file and maintain upon completion of all required actions?
The In-Use Equipment Inventory Summary Report; annotated copies of all EALs or CRLs used to complete the counts (if the inventory was accomplished manually); copies of documents forwarded to the MTF ROS Monitor; original copies of all IADs signed and dated by the ABMSO and IAAA.
How long is MEMO inventory documentation retained?
Two years IAW AFRDS Table 23-08, Rules 01.00 and 04.00; Table 23-11 Rule 02.00; and Table 23-23, Rule 02.00
What will happen if equipment is discovered after the loss is processed in DMLSS?
MEMO will ensure the loss transaction is properly reversed.
What will Medical Logistics personnel do if accountable equipment cannot be located for maintenance actions?
Work with the property custodian to locate the equipment
After Medical Logistics has worked with the property custodian to locate missing equipment for maintenance action and it cannot be located, what will BMETs do via DMLSS?
Change the work order status to "Unable to Locate" on the main tab of the DMLSS MA Work Order Detail Screen
What happens if equipment is not on accountable records and it cannot be located for maintenance actions?
Change "Unable to Locate" and no further action is necessary
Why will a marking program be initiated for all mobile and removable medical and non-medical durable supplies and equipment items?
To prevent theft or unauthorized use of government property, and to show organizational ownership IAW MIL-STD-130J, Identification Marking of U.S. Military Property
True or false: the requirement to mark materiel is limited to accountable (I.e. materiel listed on a CRL/CAL) and maintenance significant assets only.
True
What may satisfy the requirements of MIL-STD-130J for equipment marking?
Use of DMLSS Equipment Control Number label
Medical equipment will be marked by who?
Medical Logistics personnel
Who marks non-medical equipment and durable supply items?
Property custodian
Who will maintain a record of personal retention items and which form is used?
Medical Logistics; AF Form 538, Personal Clothing and Equipment Record; this includes accounting for "Tool Kit, Biomedical Equipment Repairman," for each BMET assigned. Provide a copy to each individual.
True or false: the issue of loan of government property for unofficial use is allowed.
False; it is prohibited
Who may authorize the loan of equipment and durable supplies to other AF and DoD MTF's, outpatient or convalescent military personnel, and family members authorized treatment in an AF MTF.
MTF Commander
What will be used to issue loaned property?
DMLSS Loan Receipt/Location List or AF Form 1297, Temporary Issue Receipt.
Equipment loans will be coordinated with whom prior to loan?
Medical maintenance to ensure required maintenance is current; the BMETs will also indicate a date the equipment should be returned for future maintenance inspection actions
How will MEMO reconcile equipment on loan during the annual equipment inventory?
MEMO and the account custodian will reconcile the record of equipment on loan by verifying that the borrower has the asset in their possession, and still has a requirement for the loaned equipment
Returned medical equipment on loan must be inspected by who before being returned to service?
BMET
When an individual with loaned equipment moves to an area that is the responsibility of another MTF, what can the MTF Commander of the losing MTF approve?
A MEMO-to-MEMO transfer of the loaned equipment to the MTF assuming patient care responsibility.
Can Equipment be relocated between property custodian within the MTF?
Yes; MEMO must perform the transfer
When performing an asset transfer to another MTF, the losing MTF must process which Inventory Loss Equipment transaction reason?
Shipped to Another MTF; this transaction passes all data required for financial reporting (I.e. original acquisition cost, date, and accumulated depreciation)
When performing an asset transfer to another MTF, gaining MTFs must process which Inventory Gain Equipment transaction reason?
Gain from Another MTF; this ensures the correct acquisition cost, date, and accumulated depreciation is received from the losing MTF and properly recorded.
Explain the process for Disposition/disposal of medical equipment no longer required by the using activity.
Equipment will be turned in to Medical Logistics after it has been condition coded by the medical equipment repair activity. If equipment is not required locally and it meets the criteria for excess in section 3G, MEMO will transfer the item to the MEMO excess account and report it as excess. If not, MEMO will transfer the equipment to DLA Disposition Services.
As a piece of medical equipment, procurement of AEDs for non-MTF units must be approved by who?
MTF's designated ERAA; this requirement applies whether Medical Logistics procures the AED or the owning unit procures directly.
Approved AED requirements for non-MTF organizations procured by Medical Logistics will be issued to who?
Non-DHP Responsibility Centers/Cost Centers (RC/CC) funded with O&M dollars provided by the requesting unit.
Do Base-owned AEDs have to be accounted for in DMLSS?
Yes; this is to ensure item has a maintenance record in DMLSS for maintenance actions and quality assurance.
Completion of the BMET acceptance inspection for AEDs is the responsibility of whom?
The purchasing unit
Who is responsible for payment of required repair parts, to include batteries, for AEDs?
Owning unit
Do assets defined as investment (capital) equipment have to be accounted for and reported for capitalization and depreciation?
Yes IAW SFFAS No. 6; depreciation data is automatically calculated by DMLSS and forwarded to the General Accounting and Finance System-Rehost during end-of-month processing.
Generally, how does one determine acquisition cost for medical equipment?
Includes all costs incurred to bring the equipment into service for its intended use; these include amounts paid to vendors, transportation, handling and storage costs, interest costs paid, etc.
True or false: credits received from vendors for existing assets do not affect acquisition cost.
True
For medical expense equipment, what will the acquisition cost also include?
Total unit price plus AFWCF/MDD surcharge; this cost is accurately populated in DMLSS in the EM Record when the receipt is processed.
For OP equipment and high cost medical expense equipment centrally procured by AFMOA, what will the acquisition cost also include?
Total contract price plus contracting agency surcharge and/or AFWCF/MDD surcharge; AFMOA/SGAL will notify MTF MEMOs of total acquisition cost prior to receipt.
For medical systems, what must be included in the total acquisition cost?
Major components and should be established in DMLSS as $0.01
Who must approve adjustments to original acquisition costs?
AFMOA/SGAL
What date is recorded by MEMO for the equipment acquisition date?
The date the title for the equipment passes to the AF; in most instances, the acquisition date for non-installed equipment is the date the equipment was physically received and signed for by Medical Logistics; for installed equipment, it is the date of acceptance.
How is acquisition cost computed for capital leases equipment?
The lower of either: the net present value of minimum lease payments, excluding that portion of the payments representing administrative costs paid to the lessor; or, the fair market value of the leases property when the lease began. Capital leases should be depreciated over the life of the lease or the depreciation term, whichever is shorter.
How is the acquisition cost computed for operating leases?
The equipment acquisition price is zero because the title for this equipment remains with the lessor and will not be depreciated.
How is the acquisition cost computed for cost-per-procedure contracts?
Price is zero because the title for this equipment remains with the lessor and will not be depreciated.
When is the original acquisition date for leased/rented equipment recorded?
When the equipment is accepted by the Air Force.
True or false: the purchase of refurbished or used medical equipment is not authorized.
True
When is acquisition of refurbished equipment components authorized?
If provided by the original equipment manufacturer (OEM), an OEM-approved source or subsidiary, Department of Defense or VA depot services.
Equipment or parts used in the AE system must be purchased directly from who?
OEM or their authorized distributor
Medical Logistics will ensure manufacturer-provided training included as a separate CLIN on equipment procurement contracts is completed within how many months?
12 otherwise it will result in a de-obligation of funds
Looking for a different version?
CBTs get updated every year. Search for the exact version you're taking (e.g. "cyber awareness 2025").
Search all study materials